{"id":1881,"date":"2025-11-02T23:35:14","date_gmt":"2025-11-02T21:35:14","guid":{"rendered":"https:\/\/staging-o.geniusbytes.com\/?p=1881"},"modified":"2026-01-13T17:49:24","modified_gmt":"2026-01-13T15:49:24","slug":"rechtskonforme-digitalisierung-flexibel-und-individuell","status":"publish","type":"post","link":"https:\/\/www.geniusbytes.com\/en\/rechtskonforme-digitalisierung-flexibel-und-individuell\/","title":{"rendered":"Legally compliant digitalisation - flexible and individual"},"content":{"rendered":"

Piles of paper are still part of everyday life in many companies and public authorities. Whether contracts, invoices or personnel documents - they are usually initially available in paper form.<\/strong><\/p>\n\n\n\n

Paper archives in companies and public authorities are more than just an obstacle to efficiency. They tie up valuable resources, cause storage costs and harbour considerable risks for data protection (GDPR) and compliance. Every manual search process costs working time, and physical access to critical information such as contracts, invoices or personnel documents is slow. These analogue \u201emedia disruptions\u201c interrupt digital business processes at crucial points.<\/p>\n\n\n\n

A fully digital, legally compliant process is the solution here. This is precisely where replacement scanning comes in - the discipline of securely converting physical documents into digital equivalents.<\/p>\n\n\n\n

The \u201eKnowledge\u201c - What is BSI TR RESISCAN?<\/h3>\n\n\n\n

Simply \u201escanning and throwing away\u201c is not legally tenable. A digital document simply lacks the legal \u201eevidential value\u201c of the original. The German Federal Office for Information Security (BSI) has published the Technical Guideline TR-03138, known as TR RESISCAN, to provide companies and public organisations with legally compliant guidance.<\/p>\n\n\n\n

This guideline is the gold standard for digitisation. It defines the precise technical and organisational requirements for the audit-proof scanning of all types of documents. In this context, \u201eaudit-proof\u201c means that the entire process - from scanning to processing to storage - is seamlessly logged, protected against manipulation (integrity) and authentic.<\/p>\n\n\n\n

If this process is mapped correctly, the digital image has the same evidential value as the original and can replace it in court or during a tax audit. Ultimately, this means that The physical paper original can then be destroyed in compliance with data protection regulations. The \u201epile of paper\u201c dissolves in a legally secure manner.<\/p>\n\n\n\n

The pain point of many standard solutions: Rigid instead of flexible<\/h3>\n\n\n\n

The implementation of the TR RESISCAN requirements is complex. Many providers of scanning solutions therefore interpret the directive as a rigid, unchangeable \u201eone-size-fits-all\u201c process.<\/p>\n\n\n\n

Conversely, this means for your company: Your organisation must adapt to the rigid specifications of the software. This inevitably leads to compromises that do not fit in with the established and often industry-specific processes in your organisation. Perhaps the software requires metadata that your ERP system does not recognise, or it stores all documents in a central location, which requires manual re-sorting. Such rigid solutions create new inefficiencies instead of eliminating old ones.<\/p>\n\n\n\n

Our approach: A flexible process that adapts to you<\/h2>\n\n\n\n

We understand digitalisation not as a static product, but as a dynamic, adaptable process. Our solutions, based on a powerful Business Process Management (BPM) engine (the core of the Genius Server), are designed to optimally support your digitalisation process instead of dictating it.<\/p>\n\n\n\n

The scanning process on the multifunctional device (MFP) is only the first step - the \u201einput channel\u201c into an intelligent workflow. Our strength lies in adapting the subsequent steps precisely to your actual requirements:<\/p>\n\n\n\n