Paperless working
Digital documents instead of piles of paper
From paper to process - how to make the switch to a digital office
The challenge
Media disruptions and manual processes cost time and money
Paper-based processes slow down the flow of information and make collaboration more difficult. Documents have to be printed, signed, scanned or forwarded manually - an effort that ties up resources and creates sources of error.
Valuable information is lost if it only exists in file folders or email attachments. Without digital processes, there is a lack of traceability, versioning and access security. At the same time, legal requirements for data protection (GDPR) and storage are increasing, which can hardly be met efficiently with paper.
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More informationWith Genius Bytes, you can make the transition to a fully digital way of working. Our platform enables automated workflows and forwarding (or transfer) for legally compliant archiving - for greater efficiency, transparency and sustainability.
Get in touch
We are available to answer any questions you may have about our solutions.
Solution
Your path to a paperless office
Genius Bytes provides you with comprehensive support to fully digitise your document processes - from capture and approval to secure storage. At the same time, your processes remain customisable and legally compliant.
Digital document management
Capture paper invoices, contracts or delivery notes directly on the multifunctional device. Our solutions ensure a structured transfer to your target systems (ERP and archive).
OCR & Conversion
Turn static paper into usable data. Thanks to integrated OCR engines (e.g. ABBYY), you can create searchable PDFs or editable Office files (Word/Excel) directly on the device for immediate further processing.
Audit-proof scanning
With Genius MFP and Genius Server, you can scan documents in accordance with BSI specifications (TR-RESISCAN) - legally compliant, traceable and with full evidential value of the digital copy.
Centralised document management
All scanned and generated files are stored in a structured manner and can be found immediately by authorised users - whether in the archive or in the cloud.
Advantages
Efficient, transparent and sustainable
With the Genius Suite, you can digitise your document management and create the basis for modern, flexible working. Paper becomes superfluous - your processes become faster, more secure and more economical.
Digital document capture and electronic approvals eliminate most of the physical printing work. This saves paper, toner and energy.
Protect sensitive information seamlessly. From encrypted transmission to secure pull printing output. Integrated tools such as automatic deletion routines minimise.
The elimination of paper, consumables, physical archives and manual labour immediately reduces fixed costs and ongoing expenditure.
Centralised control of all digital workflows and document access via a dashboard noticeably reduces the workload of your IT department.
Processes such as approvals, filing and document searches are immediately accelerated. Your teams gain valuable working time.
Teams access the same up-to-date document knowledge in real time, regardless of location, and work together more efficiently.
Our technology partners
Goodbye paper - welcome to the digital office
Make the switch to paperless processes: secure, efficient and customised to your requirements. With Genius Bytes, you can digitise your document management step by step and without system disruption.
